With a number of different visitor management systems out there how do you know which is the best one? Here are some of the things you need to look out for when searching for a digital sign-in solution
Ease of use.
Is it easy to use? When a visitor first arrives on site, the first thing they are greeted with is your visitor management system, it needs to be user-friendly so visitors, staff, and contractors are able to easily navigate how to use this without any in depth training or assistance.
Therefore, the system needs a clear interface, which is not cluttered with many pictures or icons. Each step of the sign-in process needs to be clear and simple for everyone who signs in using the system.
Pinpointing the location of a staff member within a building can be difficult, with your receptionist having a number of different jobs within the office this can sometimes be forgotten, leaving your visitor in the waiting room. To overcome this problem, your electronic visitor management system can send automated notifications to staff members to inform them that their visitor has arrived.
Ability to pre-book visitors
To ensure the check-in process is as quick as possible for visitors then the best solution is to pre-book visitors prior to the visitor’s arrival on site. If you are aware that a VIP guest is visiting your building you can use the management dashboard to enter all their details, allowing them to have a quicker sign in the process when they arrive onsite.
Visitor photo capture
Taking a photo of your visitor during the sign-in the process makes them easily recognizable to the staff member they are visiting as well as having others in the office. This also increases the security within the office, as staff members are able to identify individuals who are not wearing the photo id badge.
The most crucial feature of your visitor management system is the ability to generate reports. It is important to understand visitor data.