Finding the best visitor management system for your business can be a difficult task. With a number of visitor management systems out there, each having a different price, functionality and style it can be difficult to a decision straightaway.
Therefore we have noted some essential features that you need to look out for when you are on the hunt for your visitor management system.
Price
This is one of the first things anyone looks at when they are searching for a visitor management system. You may think a visitor management system is too expensive, however you need to look at the bigger picture. A visitor management system is an investment. With paper signing in books you have to constantly replace them once its full, however with a visitor management system that is not the case. Your visitors can sign in with ease, without your receptionist having to worry about the paper book getting filled!
GDPR compliance
Since GDPR was introduced in 2018, businesses are trying to ensure they are always complaint. With a paper book it is difficult to achieve this as data is not securely stored. Anyone can access the information by simply skimming through the paper book. With a visitor sign in system all data is securely stored once the visitor has submitted their details. This can only be accessed on the live management dashboard by managers.
User-friendliness
The sign in/out process can be extremely mundane. Having to flick through the paper book, find an empty space in the book, search the room for a clock and note down personal details. After this your visitor will then need to wait for the receptionist to assign them a visitor badge.
With a visitor management system your visitor will be able to instantly sign in without needing any assistance. Upon arrival the visitor will simply enter key details on a digital form, such as their first name, surname and who they are visiting. Once they have signed in a self-adhesive badge will print and the host will be informed that their visitor has arrived.